Fees · Getting started
How to set your sports academy's monthly fees
Work out what to charge from your real costs, then structure it: monthly fee, registration fee, sibling discounts, sponsorships, one-off costs and mid-month joiners.
· 7 min read
Athletics academies
Athletics Academy Management Software
Organise sprinters, jumpers, throwers and distance runners into event groups, give each athlete their programme and keep fees and parent updates in one place.
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- academies run on AcademyPro today
- 47
- academies run on AcademyPro today
- players, coaches and parents
- 13,000+
- players, coaches and parents
Running a athletics academy shouldn't feel like this
Athletes in three groups at once
A sprinter who also long-jumps belongs to both event groups, and both coaches see them on the register.
Programmes on paper and in chats
Give each athlete their skill and fitness programmes in the app, where they can see them between sessions.
Competition fees collected in cash
Invoice the athletes entering a competition and see who has paid, with receipts in one place.
Everything your athletics academy needs
Event groups
Sprints, jumps, throws and distance, or your own groups by age and level. Athletes can be in more than one.
Track and field sessions
Add the track and field areas at your venues, and schedule recurring sessions with the coach assigned.
Training programmes
Skill, fitness, rehabilitation and diet programmes on each athlete's profile, with body composition records.
Attendance and ratings
Coaches mark attendance at the track in the app and rate each athlete after the session.
Injury and health records
Health details from registration, and injuries tracked from active to recovered on each profile.
Fees and competition invoices
Monthly fees with sibling discounts, plus one-off invoices for competition entries, camps and kit.
Athletics academies
How an athletics academy runs on AcademyPro
Athletics isn't one sport but a dozen events, and an athletics academy is organised around that: event groups, specialist coaches and athletes who often train in more than one.
Event groups, not teams
Most athletics academies start young athletes in a general group, running, jumping and throwing a bit of everything. From around the early teens they move into event groups: sprints and hurdles, jumps, throws, and middle and long distance, each with a coach who specialises in it.
In AcademyPro each event group, and each age group, is a group with its own coaches and sessions. Athletes regularly sit in more than one. A sprinter who long-jumps, or a heptathlete who touches everything, simply belongs to every group they train with and appears on each coach's register, without a duplicate record.
The track, the pit and the throwing circle
An athletics session might use the track, the jumps pit and the throwing area at once, and most academies share a stadium or school track with other users. Add your venues and their track and field areas, then schedule recurring sessions for each group with the coach assigned. Clashes are flagged before a session is saved.
Early-morning sessions are common, and so are changes when a stadium is booked for an event. Postpone or cancel a session and every athlete and parent in that group gets a notification.
Programmes between sessions
A lot of an athlete's work happens away from the coach: a running plan for the weekend, strength work, mobility, or a rehabilitation plan after an injury. Coaches can assign skill, fitness, rehabilitation and diet programmes to each athlete, and athletes see them in the AcademyPro app.
Body composition records can be kept on the profile, and coaches rate athletes after each session, so the profile becomes a running record of how an athlete is developing. AcademyPro doesn't keep results tables or personal bests, so many coaches note those on the profile alongside the programme.
Health, injuries and young athletes
Growing athletes pick up overuse injuries, and a coach needs to know who should be easing off. Injuries and illnesses are recorded on the athlete's profile with their severity and marked as active, being monitored or recovered. Your registration form can ask for health conditions, blood group and emergency contacts from the start.
Parents can request leave in their app when their child is unwell or away, and an approved absence is marked as excused on the register automatically.
Fees, competitions and kit
The monthly fee is the steady part: set one for the academy with a sibling discount, override it for a group that trains more often, and give an athlete their own fee or a full sponsorship. Invoices go out each month and unpaid ones get reminders on the 5th, 7th and 10th.
Competition season brings entry fees, travel and kit. Make a list of the athletes competing, send them the details as a notice, and raise a one-off invoice to just those athletes. Spikes, vests and tracksuits can be sold through the academy shop in the app.
Academy Chat
Just ask your academy
Ask in your own words and it answers from your academy's records. Anything marked "Does it" is prepared for you to check, and happens when you confirm.
- Who's in the jumps group?
- Which athletes are injured at the moment?
- Who's missed the most track sessions this month?
- Does itSet up sprints every Monday, Wednesday and Friday at 6am for 10 weeks
- Does itCreate a list of athletes entering the national championships
- Does itUpdate Liya's date of birth to 11/10/2013
Frequently asked questions
Can an athlete belong to more than one event group?
Yes. An athlete can be in as many groups as they train with, say sprints and jumps, and appears on each group's register.
Can coaches give athletes training programmes?
Yes. Coaches can assign skill, fitness, rehabilitation and diet programmes, which athletes see in the app. Body composition records can be kept on the profile too.
Does it record results or personal bests?
Not as results tables. Coaches rate athletes after each session and keep notes and programmes on their profile, so progress builds up over time.
Can we invoice for competitions?
Yes. Make a list of the athletes entering, send them a notice, and raise a one-off invoice to just those athletes alongside their monthly fee.
Guides
More on running a athletics academy
Attendance · Parents · Staff
How to take attendance at a sports academy (and actually use it)
A practical guide to sports academy attendance: who takes it, when, how to record absences with reasons, and how to use the numbers each month.
· 8 min read
Registration · Getting started · Parents
What to ask on a sports academy registration form
The fields a sports academy registration form needs: player, parents, emergency contact, health, kit and consent. Plus what to leave out, and a copyable checklist.
· 9 min read
Run your athletics academy like a pro
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